---
title: "How to manage the sharing of a resource in Sarbacane?"
description: "Choose which groups or users have access to a campaign, a list, a form or a landing page."
url: https://help.sarbacane.com/en/articles/86-how-to-manage-the-sharing-of-a-resource-in-sarbacane
collection: "User Management"
updated: 2026-10-20
language: en
alternates: [fr, es]
---

# How to manage the sharing of a resource in Sarbacane?

Choose which groups or users have access to a campaign, a list, a form or a landing page.

In Sarbacane, the **Manage sharing rights** feature lets you define who can access your campaigns, contact lists, forms and landing pages. Depending on your role (User, Administrator or Owner), you can share a resource with a whole group or restrict its access to specific users.

## Prerequisites

-   To manage the sharing of a resource created by someone else, you must have the **Administrator** or **Owner** role on the account.
    
-   For a **User** to share a resource with a group other than their own, an Administrator or the Owner must first turn on this right in their user profile.
    

## Resources whose sharing can be managed

Sharing is set resource by resource, in each Sarbacane Suite application:

-   **Sarbacane Campaigns**: email campaigns, SMS campaigns and automatic campaigns.
    
-   **Contacts**: standard contact lists, synchronized lists, unsubscribe lists and bounce list.
    
-   **Sarbacane Forms**: forms.
    
-   **Sarbacane Pages**: landing pages.
    

## Steps

1.  In the relevant application, to the right of the resource name, click the menu (three dots).
    
2.  Click **Manage sharing rights**.
    
3.  In the window that opens, check or uncheck the groups or users who should have access to the resource.
    
4.  Save your changes.
    

![](https://staticfiles.gleap.io/ghelparticle/UY8jJNWbuCK1BXBw6Z6MFjy376fwoRLiDSAJV1IAbJpOiyuDGEfwY7qc0O8CP5wHe70zIIb1REd.png)

## Expected result

A message at the top of the page confirms that the changes have been applied. Unchecked groups and users no longer see the resource in their workspace.

## Sharing rules by role

### User

-   **Default access**: you have access to all the resources of your group.
    
-   **Resources you create**: they are automatically shared with all the users in your group.
    
-   **Limit**: you cannot restrict access to a resource within your own group. The **Manage sharing rights** option is not visible for your role.
    

### Administrator and Owner

-   **Default access**: you have access to all the resources created by all users, whatever their group.
    
-   **Resources you create**: they are shared by default with all groups and all users.
    
-   **Possible restriction**: in the **Manage sharing rights** window, you can uncheck one or more groups, or select specific users.
    

## Difference between sharing by group and by user

-   **With a whole group** (group box checked): all current members of the group have access to the resource, as well as future members of the group, automatically.
    
-   **With a selection of users** (group box unchecked): only the checked users have access to the resource. Someone added to the group later will not have access, unless you add them via **Manage sharing rights**.
    

## Troubleshooting

### I can't see the Manage sharing rights option

This is normal if you have the **User** role. Only an Administrator or the account Owner can change access to a resource within the same group.

### I can't share a resource with another group

With the **User** role, sharing with other groups is not turned on by default. Ask an Administrator or the Owner to turn it on in your user profile, from **Manage users**.

## Related articles

-   [What are the user roles and rights in Sarbacane?](https://help.sarbacane.com/en/articles/81.md)
    
-   [How to create and manage user groups?](https://help.sarbacane.com/en/articles/85.md)
    
-   [How to add a user to your Sarbacane account?](https://help.sarbacane.com/en/articles/82.md)