Once you have imported your contacts into a list, you can perform a number of actions that allow complete control over your database:
Search for a contact
Add contacts
Analyze contacts
Selection
Export the list
Duplicate the list
Manage columns
Statistics - Distribution by domain
Empty the list
Sort your data
Create a new campaign
Create a form
Create a new targeting
The search bar allows you to search for data across all the columns in your recipient list.
You can thus verify that a contact is indeed present in the list by entering, for example, his or her name or email address. You are then free to keep this contact or delete it from the recipient list.
You have the option to add contacts to an existing list, or to replace your entire current contact list with a new one. To learn more about this, click here.
This function allows you to clean your database.
A window offering you the analysis of your emails opens automatically with each import, but you can launch it again at any time. By clicking on this option, you have the possibility to tick the checkboxes of your choice in order to perform the analyses that seem relevant to you.
The analysis screen contains 2 tabs: the analysis of email addresses and the analysis of mobile phone numbers.
In the “Email Addresses” tab, you can tick the following checkboxes:
Detect and discard duplicates: Sarbacane automatically detects duplicate or triplicate email addresses and keeps only one in order to avoid sending the same message several times to the same contact.
Identify incorrect syntaxes: Sarbacane corrects erroneous email addresses (e.g.: an address @gmial.com will automatically be corrected to @gmail.com), which can occur when your contacts make a mistake or a typo when registering to your list
Test the existence of the domain: Sarbacane checks that the domain name actually exists in order to prevent you from spending credits unnecessarily.
Correct recognized errors: Sarbacane is able to automatically suggest corrections to your email addresses. These will be offered to you in the “incorrect” tab once the analysis of your list is complete. You will then have the possibility to include the corrected email address in your contact list, or to include the original email address.
In the “Mobile Phone Numbers” tab, you can tick the following checkboxes:
Detect duplicates and discard them: as with emails, Sarbacane checks for you that you have not imported numbers several times in order to keep only one.
Identify incorrect syntaxes: allows you to check that the number formats are correct and that they correspond to the country code used. If Sarbacane detects an error on a number, it is automatically excluded from your recipient list.
Correct recognized errors: as with emails, Sarbacane is able to automatically suggest corrections to your mobile numbers.
Country code: you can also choose the country code that will be used by default for all numbers that do not have one.
Even if you do not check all the boxes or do not perform an analysis, Sarbacane will always analyze duplicates, bounces and will exclude the emails appearing in your unsubscribe list.
After analysis, you can view the contacts that have been excluded from your recipient list in the “Excluded” tab located above the list. You have the option to manually re-include a contact by clicking on the arrow.
This tool enables you to create a selection of contacts before performing an action on these contacts. By expanding this menu, you have several options:
Select all: selects all recipients in order to perform a grouped action on all of them (export, delete… )
Deselect all: deselects the recipients previously selected
Invert selection: deselects the selected recipients to select instead all contacts that were not initially selected
Delete selection: deletes the selected recipients from your list.
If you have imported a file / a database and have made changes to it in Sarbacane, you can retrieve your updated list using this function.
This function allows you to create a copy of your recipient list.
This button allows you to add columns to your list and to manage or modify existing columns (change their name, their type, or delete them).
If certain information in your list is not useful for your emailing, you can deactivate the unnecessary columns.
If you are about to import a new file to complete your current list, and it includes additional columns, you can prepare the import by already adding the new columns to the structure of your current list.
This option allows you to delete all contacts included in your list.
Please note that this operation is irreversible.
This option shows you the distribution of domain names of the contacts in your list. Sarbacane concatenates identical domain names and indicates their number and the percentage they represent in your list.
This information may prove useful—in the case of an emailing campaign—to test its display on one or more email services (those most represented in your list) before sending it.
You can sort the display order of your recipients as you wish. To do this, choose the variable by which you want to sort your contacts.
Click on the arrow located next to the title of the relevant column.
Sorting will be performed in ascending order, then in descending order (for numerical data) or in alphabetical order and its reverse (for textual data).
Once you have made all the adjustments and all the checks that you considered necessary on your contact list, you can use Campaigns to create an email campaign, an SMS campaign, or an automated campaign directly from your list by clicking the Create a campaign button.
This feature allows you to create in Forms a form that will enable the updating of the contacts in this list or the creation of new ones.
You can also create a new targeting in order to communicate with a segment of your list.
Indeed, if your list contains several types of recipients, you do not have to create as many lists as you have types of recipients. You can have a single list and create as many targetings as you have types of recipients by creating targetings.
For example, if your list is a customer list and your customers are from France and Spain, you can create a single Customers list and segment your list by isolating your French and Spanish customers, in order to adapt your communication to each of these types of customers without having to create multiple customer lists.
To do this, create as many targetings as you wish by clicking the targeting button located at the top right of your list.
